Effective Date: November 19th, 2025

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These Terms and Conditions ("Agreement") govern the provision of custom publishing and printing services by The Story Fundraiser ("Publisher," "we," "us," or "our") to the organization identified on the Customization Intake Form ("Client," or "you").

 

1. Definitions

 

• Work/Novel: The core fictional narrative (e.g., The Flip Side or other templates) customized for the Client.

• Organizational Content: The names, logos, colors, team rosters, mottos, and text provided by the Client for inclusion in the Foreword, Legacy Section, and narrative customization.

• Final Proof: The digital file (PDF) of the Work sent to the Client for final review and approval prior to commercial printing.

• MOQ: The Minimum Order Quantity required for a printing run.

 

2. Intellectual Property and Rights

2.1. Ownership of the Work (The Publisher)

 

The Publisher retains all intellectual property rights, including copyrights, to the original text, plot, characters, and underlying narrative structure of the Work (e.g., The Flip Side). The Client's payment covers the customisation service and the wholesale cost of the physical books, not the acquisition of the Work's intellectual property.

 

2.2. Ownership of Organizational Content (The Client)

 

The Client warrants that they own or have secured all necessary rights, licenses, and permissions to use and authorize the Publisher to use all Organizational Content (logos, photos, text, etc.) provided for inclusion in the Work. The Client agrees to indemnify and hold the Publisher harmless against any claims arising from the use of the Organizational Content.

 

2.3. Disclaimer of Fictionality

 

The Client acknowledges that the Work is a work of fiction, as stated on the copyright page. Any resemblance between the fictional narrative and actual events, people, or scenarios within the Client's organization is purely coincidental.

 

3. Ordering, Pricing, and Payment

3.1. Pricing and Quotes

 

The wholesale price per book and the estimated shipping charges are provided in a separate Financial Proposal. Prices are subject to change until a contract is signed.

 

3.2. Fee

 

A non-refundable set-up fee (e.g., $750) is required upon signing this Agreement. This secures the project timeline and covers the initial cost of customisation labour. Once the book is published for the Fundraiser, any requested changes will incur an additional fee of $250 per revision.

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3.3 Payouts

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At the end of each month, we will provide a detail list of sales from the previous month in a PDF emailed to you. Additionally, this PDF will outline the payment that will be ACH or Check delivered to you. This payment will be the $15 per book sold. (eg, $15 x # of books sold that month = payout amount). 

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4. Customisation and Proof Approval

4.1. Client Input

 

The Client must accurately and completely fill out the Customisation Intake Form (Content Kit). The Publisher is not responsible for errors stemming from incorrect or incomplete information provided by the Client.

 

4.2. Proofing and Revisions

 

The Publisher will provide the Client with a single digital Final Proof of the customized Work. The Client is entitled to one round of minor text revisions (e.g., correcting spelling, ensuring name accuracy) at no charge. Subsequent revisions or major structural changes requested after the first round may incur an additional fee, charged at an hourly rate specified in the Financial Proposal.

 

4.3. Final Approval

 

The Client's written approval (e.g., email confirmation) of the Final Proof signifies acceptance of the entire Work, including all text, design, and layout. Once the Final Proof is approved, no further changes can be made. Any errors discovered after approval and printing will be the sole responsibility of the Client.

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5. Cancellations and Refunds

 

5.1. No Refunds Policy

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All payments made to The Story Fundraiser, including the initial fee and any future fees, are non-refundable. We dedicate resources immediately to customisation, design, and commercial printing, which incurs non-recoverable costs for the Publisher.

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5.2. Forfeiture of Fee (Pre-Approval Cancellation)

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If the Client cancels the project after this Agreement is signed but before the Final Proof is approved, the initial deposit is immediately forfeited to cover the cost of customisation labour. No further payment is due from the Client.

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5.3. No Cancellation After Approval

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No refunds or cancellations are permitted after the Final Proof has been approved by the Client and the Final Invoice has been paid. Approval signifies the Client's commitment to the order, and commercial printing commences immediately thereafter.

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6. Shipping and Liability

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6.1. Delivery​

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Shipping timelines are estimates, as detailed in the separate Shipping Policy. The Publisher is not liable for production or delivery delays caused by freight carriers, natural disasters, or printing facility issues.

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6.2. Risk of Loss

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The risk of loss or damage to the books transfers to the Client upon delivery to the designated shipping carrier.

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7. Warranties and Disclaimers

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7.1. Profit Disclaimer

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The Publisher makes no guarantees or warranties regarding the Client's sales success, profit margin, or total funds raised. The Client acknowledges that market conditions, sales efforts, and community engagement are outside the Publisher's control.

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7.2. Limitation of Liability

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The Publisher's liability for any claim arising from this Agreement shall not exceed the total amount paid by the Client to the Publisher under the terms of this Agreement.

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By submitting the initial deposit and Customisation Intake Form, the Client acknowledges that they have read, understood, and agree to be bound by these Terms and Conditions.